Job letter Questions

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beijingsteps

Registered Users (C)
I am looking for answers to the following job letter quesitons:

1. I am working for a very large company. I need a job offer letter for my CP. The first question is who should sign the letter? The human resource of the company, or my direct manager? I am sure if I made a draft letter, my manager would sign it for me. This would be easier, but I was wondering whether the consulate requires a more formal letter from human resources.

2. I also heard that the job letter should be noterized. Then how to get it noterized? Just bring the signed letter to a noterary public? What are these noterary publics?

Your answers will be greatly appreciated!
 
Originally posted by beijingsteps
I am looking for answers to the following job letter quesitons:

1. I am working for a very large company. I need a job offer letter for my CP. The first question is who should sign the letter? The human resource of the company, or my direct manager? I am sure if I made a draft letter, my manager would sign it for me. This would be easier, but I was wondering whether the consulate requires a more formal letter from human resources.

{Your immediate manager may not be the right person to
certify on behalf of the company on issues like your salary,
the position being a permanent one and so on.

My suggestion would be to take this from the HR department}

2. I also heard that the job letter should be noterized. Then how to get it noterized? Just bring the signed letter to a noterary public? What are these noterary publics?

{Notarization means certifying that so and so has executed
the document in the presence of the Notary public.

So in the case of the employment letter it needs to be prepared
by the concerned, taken to a notary and signed in the presence
of Notary. Then ONLY the notary will notarize the document.

Notary public is a government certified position. Most of the
banks will have atleast one notary or you can search on
yellow pages and you will find one. But again you don't
have to research for the employment letter.

However you may need a notary if you have to execute
Form I-134. }

Your answers will be greatly appreciated!
Click to expand...

{my responses}

Raju
 
When you started your GC process , who did sign the documents ?
(Labour Certification, and I-140 Immigrant Worker petitions). It is advisable to get the employment letter also signed by the same person. The consulate would have the whole set of applications (Everything your company has submitted to INS while petitioning for I-140,and a cross-checking of Position or Title should not raise concerns).

Regarding a Notary, most companies(of moderate size) would have at leat one NOTARY PUBLIC among their the office staff. It may be your receptioninst or an accountant, whoever the company decides and then sponsores to be a notary public, for their day to day requirements .

In our company, which has about 400 employees, we have 3 Notaries in the office. One of them is working as an Assistant to HR Manager, second person is the Controller of Finance and Third person is one of the Receptionist(Front Desk). Most Banks will have at least one Notary Public in the Office Staff.

It would be wise to check with your manager to find out more.

Also please let us know how it goes.
 
HR

Thanks Raju. So a letter from HR is considered better for this purpose. And in the letter, they should mention the salary and also the position is permanent. Then HR should bring it to notary and get it notarized. So basicly HR will do everything and I just tell them the requirements. Raju, can you confirm me with this? Thanks a lot.

By the way, is this letter the same one as for I485 interview?
 
Re: HR

Originally posted by beijingsteps
Thanks Raju. So a letter from HR is considered better for this purpose. And in the letter, they should mention the salary and also the position is permanent. Then HR should bring it to notary and get it notarized. So basicly HR will do everything and I just tell them the requirements. Raju, can you confirm me with this? Thanks a lot.

By the way, is this letter the same one as for I485 interview?
Click to expand...

As the above post pointed out, it would be best if the letter is
signed by the same person who would have signed your offer
letter in the first place. Otherwise as I mentioned getting it from
the HR Department is also OK.

If you need a sample for the letter, research on the forum and you should find templates. The main points it should confirm are:

1) The position is still open for you.

2) That the salary as mentioned in LC will be payable to you
on getting the IV.

3) That the position is peamanent in nature.

You are right. Just give them your requirement (better still
prepare the word document and send it to them), and they
should do everything and give the completed document to you.

I would assume it would be the same for cp as well as AOS.

Raju
 
Thanks

Thank you guys for providing me these details. It will be very helpful. My case is different because I self-petitioned my I-140. Though I know my case doesn't require a job offer letter, it is wise to have one at hand during the interview.

The inconvenience is that our company doesn't allow CP. So I am not sure whether HR would help if I tell them I need that letter for CP. If this letter is the same as those for I485, then I don't have to tell them the whole story by just asking the letter.

Since I have'n't received interview date yet, I will wait for awhile to take any action. I will post my experiences later.
 
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